About the responses list

The responses list shows every response of your survey, one row each: the response ID, whether it is complete, the submit date and one column per question. From the list you open a single response, correct answers and delete responses.

Click Results in the top bar of the editor and then Responses list in the left panel.

1. Responses list in the left panel.
2. Filter responses shows the filter boxes. With the filters shown, the button reads Hide filters.
3. Clear filters removes all filters.
4. The filter boxes: Min and Max for the ID, Yes or No for Completed, and a date range for Submit date.
5. Organize columns: choose and order the columns.
6. The ... menu of a response.
7. The number of responses and the page navigation. Records per page sets how many rows a page shows.

Filter the list

1. Click Filter responses.
2. Enter or choose a value in a filter box. For example, choose Yes under Completed to see only complete responses.
3. The list updates right away. The number at the bottom shows how many responses match.

To see all responses again, click Clear filters. The newest response is at the top. The sort icon in the ID heading changes the order.

Choose the columns

1. Click the column icon at the right end of the headings. The dialog Organize columns opens.
2. Tick the columns you want to see. ID and Completed are always shown. Drag a column to change its position.
3. Under Timings, add the time participants spent on the survey, a group or a question, if Save timings was on when you activated the survey. See Timing statistics: how long respondents take.
4. Click Confirm.

View a response

Click ... in the row of a response and then View/edit response details:

1. The questions with the answers of this participant.
2. The details of the response: Completed, Response ID, Start language, Seed, Date started, Last action, and the IP address and referrer URL if they are saved.
3. Previous and Next open the neighboring responses.
4. Export response opens the export for this one response. See Export your responses.
5. Close the details.

Correct an answer

1. Open the response with View/edit response details.
2. Change the answer in the question, for example the text of a text question. Cancel and Confirm appear under the question.
3. Click Confirm. LimeSurvey shows Responses updated!.

Note: Corrections change your data. Export your responses before larger corrections, so you keep the original answers.

Delete responses or uploaded files

The ... menu of a response also has Download all response files and Delete all response files for files participants uploaded, and Delete this response.

To act on several responses at once, tick their checkboxes. A bar opens below the list with Download files, Delete attachments and Delete. LimeSurvey asks for confirmation before it deletes, for example The selected 2 responses will be deleted. Do you want to proceed?

Note: Deleted responses cannot be restored. They also leave the statistics and the export.

Next steps

• Export your responses
• Statistics: see the answers as charts
• Overview: Results

FAQ

What is an incomplete response?

A response without a submit date: the participant left before clicking Submit on the last page, or saved to resume later. It has a red cross under Completed and N/A as submit date. Filter Completed on No to see all of them.

Can I see who gave a response?

Only if the survey uses a participant list and Anonymized responses is off. Then the participant columns, such as Token, First name and Email, are available under Organize columns. See Set up an anonymous survey.

Why does the list show fewer responses than I expect?

A filter may still be set. Click Clear filters.