User Management
The user management tool allows you to add additional administration users to LimeSurvey. These are referred to as 'users' and should not be confused with survey participants.
Add Users
To add a new user, navigate to Configuration on the main LimeSurvey toolbar and select User management. Click +Add user and complete the required fields.
Edit User
Click the pen icon to edit user information. You can enter a new email address, name, and change their password. Click Save to confirm changes.
Delete User
To delete a user account, click the corresponding trash icon located on the same line as the user account you want to delete.
Set Global Permissions for a User
Global permissions apply to the whole LimeSurvey application. To set them, click the lock symbol. Permissions use the CRUD (create, read, update, and delete) system: check the first box in a row to automatically check all of that row's CRUD permissions. Use the double-right arrowhead in the upper right corner to extend the matrix.
Available permissions include:
- Participant panel: For details, see the central participant database
- Label sets: Allows users to create, view, update, delete, export, and import label sets
- Settings & Plugins: Allows users to check data integrity, save SQL database to .sql file, manage global settings, view PHP info, and manage plugins
- Survey groups: Allows users to access all surveys' groups
- Surveys: Allows users to access all surveys
- Themes: Allows users to use available design themes and edit non-standard themes
- User groups: Allows users to create, view, update, and delete user groups
- Users: Allows users to create, modify, and delete administration users
- Super-administrator: Grants full permission to the whole LimeSurvey application
- Use internal database authentication: Allows users to access LimeSurvey's panel via the authentication page
Set Theme Permissions for a User
With theme permissions, you can decide which design themes a user can select when creating or editing a survey. To set or edit theme permissions, click the pen-and-lock symbol for design themes. Select the design themes to which the respective user or user groups should have access, then click Save.
Set Permissions for a Single Survey
These permissions apply to a single survey and can be granted to a user or a user group.
Attention: An existing user account is required to set permissions for a single survey. If the account doesn't exist, create it first then change the survey permissions.
To change survey permissions, open the survey and click the Survey permissions icon (the people icon) in the editor's left icon rail. This opens the classic Survey permissions screen, where you choose the user or user group to grant access to. Because it is a classic screen rather than an autosaving one, remember to click Save to apply your changes.
Grant Survey Permissions to a User
Select the user that will receive survey rights and click Add user. After clicking Set survey permissions, the user's survey permissions matrix appears. It works like the global permissions matrix above: check boxes to assign rights, and use the double-right arrowhead for the extended version.
After editing, click Save in the upper right corner.
Grant Survey Permissions to a User Group
Select the user group from the dropdown and click Add group users. Select the permissions to allocate to members of that user group, then click Save.
Examples
Add a New LimeSurvey Administrator
- Log in as admin
- Create a new user account
- Grant that user the Super-administrator permission
- Not necessary: Set theme permissions
- Not necessary: Set survey permissions
A New User Wants to Create Their Own Surveys
- Log in as admin (or as a user with Super-administrator permission)
- Create a new user account
- Set global permissions for that user to Create survey
- Optional: Set theme permissions
The Creator of a Survey Needs to Give Another Person Permission to Edit Their Survey
- Log in as admin (or as a user with Super-administrator permission)
- Create a new user account
- Set no global permissions for user
- Set no theme permissions for user
- Set the survey permissions as desired
A Person Responsible for the Survey Wants to View and Export Survey Results
- Log in as admin (or as a user with Super-administrator permission)
- Create a new user account
- Set no global permissions for user
- Set no theme permissions for user
- Set survey permissions to: Responses → View/read and export, and Statistics → View/read
Granting Permission for Help with Translation of a Survey
- Log in as admin (or as a user with Super-administrator permission)
- Create n user accounts (where n is the number of translators)
- Create a user group called Translators and add the accounts to this group
- Go to Survey permissions, select the Translators group and click Add group users
- If they only do translations, grant them the Quick translation permission
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